Leadership Opportunities
Nominations are being sought for the following positions up for Election at the 2009 NCHO Conference.
- President-Elect
- Business Manager
- Graduate Student Representative
- Small College and University Representative
Nominations are also being sought for the following positions. These positions are selected by the NCHO Executive Council.
If you have questions about these opportunities, please contact Dei Allard at 919.962.2063 or dallard@email.unc.edu
Overall Process TimelineNomination Process
Click Here for the PDF version of the Nomination Form.
Click Here for the Microsoft Word version of the Nomination Form.
Completed forms should be sent to Dei Allard, NCHO President-Elect, at dallard@email.unc.edu or faxed to 919.843.0794.
- For general membership voting there is no minimum number of institutions that need to be present in order to put a vote before the group.
- For general membership voting there is one voting member per institution.
- In election voting, 50% + 1 of the member institutions present must vote, by secret ballot, in the affirmative in order for that position to be officially filled. If no candidate gets 51% of the votes, then the candidate with the lowest percentage is eliminated and a revote is cast until someone wins 51% of the votes.
- In order for an institution to vote by proxy, they need to cast their votes at least 24 hours before the business meeting with NCHO Business Manager. The vote can be made via email, verbally via phone, or in writing. At the appropriate time, the Business Manager will include the proxy vote in the tally process. If a revote is needed in the election of officers and a proxy vote is for a candidate that is eliminated, then the member institution forfeits their right to cast a vote in a “run off” process.
The President-Elect shall serve in this position for one year and will then become the NCHO President at the close of the annual conference. The President-Elect shall attend all Executive Council meetings as a voting member. The following procedures outline the expectations for this officer.
Position Responsibilities
- Serves as a member of the Finance Committee.
- Coordinate efforts to secure a conference host/site for the following year.
- Serve as the Nominations/Elections Coordinator, which includes notifying the body of elections and mid-term officer vacancies, soliciting candidates, and coordinating the nomination application process.
- Shadow and work closely with the current NCHO President and perform other duties as assigned.
- Serve as a Liaison to all formal and Ad-hoc committees. Members seeking committee experiences shall contact the President-Elect to be informed of committee opportunities.
The Business Manager is primarily responsible for all elements concerning the current financial standing of the organization. In addition, the Business Manager coordinates the agenda and publishes the minutes from all meetings. The following procedures outline the expectations for this officer:
Position Responsibilities
- Collect and disburse the funds of the organization as authorized by the Executive Council and approved by the President and/or President Elect.
- Create and publish the yearly budget as approved by the Executive Council.
- Coordinate the voting information/placard for business meeting at annual conference.
- Present the financial report to the organization at the business meeting during the annual conference.
- Keep minutes and reports of all organizational activities including those of the Executive Council. File a copy of all documents for historical purposes.
- Coordinate the budget approval process whereby all organizational entities request monies to support their position during the fiscal year.
Graduate Student Representative
The main role of the Graduate Student Representative is to support and encourage graduate students that work in the areas of Student Affairs and Residence Life to become active participants in NCHO activities.
Position Responsibilities
- Provide input and perspectives to the decisions of the NCHO Executive Council as it effects graduate students that work in the area of Student Affairs and Residence Life.
- Establish and maintain an information and communication network among graduate students that work in the areas of Student Affairs and Residence Life.
- Serve on the Program Committee and solicit at least five program proposals from graduate students that work in the areas of Student Affairs and Residence Life for presentation at the annual state conference.
- Moderate the Graduate Student Roundtable at the annual conference.
- Assist in membership outreach as necessary and encourage graduate student recognition, award nominations, etc. within the association.
- Submit articles for Signpost.
- Update transition report of position and present to Graduate Student-Elect at the annual conference.
Small College and University Representative
The Small College and University Representative is responsible for making sure the issues and needs of small colleges and universities are being addressed by the Association. The following procedures outline the expectations for this officer:
Position Responsibilities
- Actively encourage all member small colleges to be participants in NCHO activities.
- Assist the Program Committee in gathering program proposals from small colleges for presentation at the annual conference.
- Moderate the Small College Roundtable at the annual conference.
- Assist in membership outreach: establish a network, which encourages small college participation, professional recognition, award nomination, etc. within the association.
- Balance the budget monthly.
- Publish a yearly expense report broken down by budget categories.
The North Carolina Association of Residence Halls is supported in purpose and effort by the North Carolina Housing Officers. The NCARH Liaison is responsible for the advising NCARH and serving as their voice on the Executive Council. The following procedures outline the expectations for this officer:
Position Responsibilities
- Attend all State Board of Director (SBD) meetings of NCARH.
- Advise the members of the NCARH State Board of Directors in your capacity as liaison for NCHO and as outlined in the NCARH policies.
- Provide constructive and positive feedback to the State Board of Directors on matters concerning the operational, administrative, and financial functions of NCARH.
- Attend all NCHO Executive Committee meetings and report regarding the work and progress of NCARH.
- The NCARH Advisor (or his/her appointed representative) shall attend the annual NCHO Conference and present a report to NCHO on all activities and issues pertaining to NCARH.
- The NCARH Advisor will make sure that the Director of NCARH invites a member of the NCHO Executive Committee that is not a NCARH participant, to attend the annual NCARH Conference and bring remarks from the NCHO organization.
Program Chair is responsible for overall conference program at the annual conference. The Program Chair will work closely with the Annual Conference Chair and Conference Committee. The following are procedures outlining the expectations of this position:
Position Responsibilities
- Recruit and solicit members to serve on the Program Committee.
- Convene and chair Program Committee Meetings.
- Coordinate and implement a quality professional development program for the annual conference.
- Serve as a member of the Conference planning committee and communicate with the Conference planning committee on a regular basis to ensure an effective conference program.
- Print, distribute, collect, and tabulate the program evaluations.
- Offer a case study program for the professional development of members.
- Coordinate the Mentor/Mentee Program.
- Develop and Manage the Program Committee budget.
- Oversee the Undergraduate and Graduate Level program.
- Facilitate opportunities for members to exchange information through activities such as an Information Station.
- Coordinate any audio/visual needs that presenters may have in conjunction with the host site.
- Assist in recruiting the Program Chair successor.
- May appoint a Co-Chair who may preside over Program Committee meetings in the absence of the Program Chair.
- Submit closing report to Annual Conference Chair for inclusion in final report.
The Technology Coordinator shall serve for two years beginning and ending at the closing luncheon of the annual conference. This individual shall attend all Executive Council meetings as a voting member and fulfill the following position expectations.
Position Responsibilities
- Develop and maintain the organization's web presence, to include hosting, domain registration, and layout/design of the site.
- Maintain existing list services, including but not limited to the Executive Council Listserv, the CHO Listserv, and the NCHO Member Listserv.
- Coordinate with members of the Executive Council to post relevant content on the organization's web site.
- Stay abreast of current trends in technology in order to advise the Executive Council on the best uses of technology for the organization.
- Maintain and update the NCHO Membership Directory in coordination with the Member-At Large.
- Monitor and facilitate all list serve voting procedures.
- Assist in recruiting Technology Coordinator successor.
- Recruit and solicit members to serve on a Technology Committee (if deemed necessary).
- Make recommendations and suggest policies based on all technology issues.
NCHO NAVIGATION DOCUMENT INFORMATION
This is your navigation for the entire site. Links made on this page will affect the footer bar on each page. In order, for the navigation to work you much use absolute links as listed below: The link must start with a " / " and then the page folder and then the page name.
Example: This link for history ( History ) is
<a href="/historynew/index.php">History</a>
folder = historynew
page = index.php